Editorial Guidelines for Articles in
Naval Aviation News
47123 Buse Road, Building 2272, Room 547 • Patuxent River, MD 20670
phone: 301-342-6024 • email: email@example.com
Naval Aviation News Mission
Naval Aviation News is the U.S. Navy’s oldest periodical, tracing its roots back to the Chief of Naval Operations’ Weekly Bulletins in 1917. Naval Aviation News is published four times a year under the auspices of the Chief of Naval Operations’ Director, Air Warfare (N88) and Naval Air Systems Command.
The magazine reflects the state of the current Naval Aviation community, and once published it becomes part of the historical record. Back issues are frequently used as reference by military personnel, historians and the general public.
Every Naval Aviation command receives Naval Aviation News. It is also sent to other Navy department commands, other services and libraries with an estimated readership of 250,000 per issue.
Naval Aviation News’s audience is mainly composed of members of the current Naval Aviation community, primarily from the U.S. Navy and U.S. Marine Corps. The subject matter of articles should be unclassified, factual and of professional interest to operational Naval Aviation personnel. Fiction, poetry, songs and amateur cartoons are not consistent with the mission of Naval Aviation News.
Authors should strive to ensure that all articles, especially those of a technical nature, will be understood by the widest possible segment of our readership. Acronyms, jargon, or other terms that may not be recognized by members of other communities must be fully described.
News items generally are short announcements or stories of approximately 500 words or less. These items most often appear in the Airscoop department. If there are any photographs of the event(s) in your news item, please be sure to send these as well. (See “Guidelines for Photographs” below.)
Announcements include, but are not limited to, statements about changes of command, new technology, awards, rescues, and milestones such as mishap-free hours or squadron anniversaries, etc. Brief stories recapping squadron/unit deployments and similar topics also may be published as news items.
There is no specific deadline for the submission of news items, but timeliness is desired. If accepted for publication, news items will run in the next available issue.
Submit news items to firstname.lastname@example.org. Articles should be submitted via email in Microsoft Word. If you do not have email access, please send your submission by snail mail to our address, care of the managing editor.
Due to the volume of inquiries, replies will be sent only to those emails that are accepted for publication.
Feature articles are in-depth stories of approximately 1,500-2,000 words, and are generally published as two, four, or six pages, depending on the length of the text and the number and quality of available photographs or illustrations. You are highly encouraged to accompany your feature article with photographs. (See “Guidelines for Photographs” below.)
Before investing the time in writing a feature article, please contact the managing editor to ensure that your theme meets the editorial needs of Naval Aviation News. If your theme is approved, the managing editor will determine the schedule for publication and assign an appropriate deadline. Note that content for each issue is generally finalized four to six months ahead of the issue date. Preference is given to operational stories submitted by official sources.
Submitted feature articles should be exclusive to Naval Aviation News—i.e., not sent to any other publication. Unless accompanied by a copyright notation, all material published in Naval Aviation News is in the public domain and can be reproduced and reprinted without the permission of the Navy Department, Naval Aviation News, or the author. As a professional courtesy, however, we request that those desiring to reprint Naval Aviation News material inform the managing editor.
Articles must appeal to current Naval Aviation personnel. Explain what makes your story unique. Has your squadron completed a major deployment, begun doing a new mission, participated in a new exercise, transitioned to a new technology, been activated or deactivated, reached a historical milestone, or in general changed the way you do business? These are just a few items that could form the basis of a feature article.
Writing a Feature Article
Write the story the way you would tell it in person, with the most important information in the first few paragraphs. Be sure that the story contains a cohesive theme or topic, and that this is reflected in the introduction and conclusion. Every story should include, at a minimum, the “Five Ws”:
Who is involved in the story
What action or event took place
Where the action/event took place
When it occurred
Why it is important to the reader
The order in which these appear depend on their importance to the story.
Whenever possible, include a variety of quotes from personnel throughout the command to support the story’s theme.
The Naval Aviation News editorial staff will make appropriate changes to feature articles to ensure conformity with magazine style, rules of grammar, and the mission of the magazine.
Submitting a Feature Article
Email articles to email@example.com, formatted in Microsoft Word. If you do not have email access, please send your submission by snail mail to our address, care of the managing editor.
Guidelines for Photographs
Even if all you have is an interesting photo, please send it to us for consideration. Photographs and other graphics, such as illustrations or infographics, capture the reader’s interest and are effective tools for telling or enhancing a story. Photographs submitted with feature or news items greatly increase the odds of those items being published.
Submitting Digital Images
Whether submitting images for news items or for a feature article, we prefer to get them digitally if possible. Photographs must each be submitted as individual files. Photographs must not be embedded in a Word document, PowerPoint slide or other document of any kind.
For digital photos, we need the highest resolution photos you can provide—preferably 300 dpi or greater. If the photos were shot digitally, please send them exactly as they are. Do not attempt to adjust the image size, quality or color. Photos preferably should be in either .jpg or .tif format.
Photos may be submitted via email. Each photo must be attached to an email as an individual attachment. Generally our mailboxes will accept email messages up to 5mb in size, so depending on the file sizes and the number of images, you may need to send multiple emails. If the size of your digital photos are especially large, please send them on disk via UPS, FedEx or a similar carrier.
Submitting Hard Copy Images
Hard copy photos or slides are acceptable, but they must be sent via UPS, FedEx or a similar carrier. Mail delivered through the U.S. Postal Service gets irradiated, which melts CDs and slides. Caution: do not write directly on the front or back of the photo; instead, write on labels and then affix them to the back of the photos.
Photographs and illustrations accompanying stories should be carefully packaged with cardboard stiffener. Do not pack photos face to face. Be certain that ink on the labels or anything that can come in contact with the photographs is dry before packaging. Placing a sheet of paper between each photograph will provide additional protection.
Please note that we are unable to return hard copies of photos.
Additional Information Needed with Photographs
You MUST include the following for each photograph provided, whether hard copy or digital.
CAPTIONS: All photos/graphics should have a brief caption that fully explains what is happening in the photo: the circumstances, location, date, and the names/titles/ranks/rates of individuals pictured. Captions should clearly explain the illustration’s connection to the theme of the story.
CREDITS: The photographer’s full name (including rate, if military) should be clearly indicated on every photograph.
Material borrowed from copyrighted sources must have the publisher’s (or author’s, if unpublished) written permission. Copyrighted photographs, illustrations or text must be accompanied by the publisher’s or author’s written statement granting permission for their use in Naval Aviation News.
All articles should be accompanied by a cover letter (email is sufficient) that lists any other publications to which the story was submitted, if applicable. Include the name and phone number of the point of contact for the article.
Provide the full name of each author to be included in the byline, as well as the rank/rate and billet title. Provide a brief biographical statement about each author, e.g., Lt. Dilbert is an instructor pilot with XYZ-122.
Certification by Commanding Officer
All feature articles from official military sources must receive the approval of a commanding officer or the individual with releasing authority.
Checklist for Mailing Submissions to Naval Aviation News
_______ Paper copy
_______ Photographs and other illustrations
_______ Photographer name for each photo, if known
_______ Captions for each photo
_______ Copyright permissions, if applicable
_______ Commanding officer certification
_______ Official command mailing address
_______ Number of additional copies requested
_______ Name of author(s), if not provided in the story’s byline
_______ Brief description of each author (e.g., Lt. Frank is a pilot with HSL-XX).